GUIDELINES

  1. While inviting a prospective employee to an interview, get straight to the point. You don't have to mention any details. If the details are crucial for the reader to make special preparations for the appointment, then you should mention them.
  2. Invite the prospective employee to an interview. Mention the date, time, and place.
  3. Mention any details that are important for the reader to prepare for the interview.
  4. End with a positive comment.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

We have read your application and resume and are quite happy with the list of credentials you have provided. You may be just the person we need. To get a better idea of how we might be able to work together, we would like to call you in for an interview on June 3, 2011. Please call Jim Day at 434-3434 to set a particular time slot. We are looking forward to hearing from you very soon!

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Appointment for interview sample letter.

Further things to consider when writing appointment letters to human resources

Further things to consider when writing appointment letters to human resources

Appointment Letters

Appointment letters are letters issued after offer letters as a guarantee of the given position or job in the company. In other words, appointment letters are legally binding documents that confirm that the company has offered the job or position to an employee and that he/she has accepted the terms in exchange for a salary. These letters confirm the details of the said position and the start date. Appointment letters are used to give details of what is expected of new employees and the roles they will play in the company.

Appointment letters must provide all the information necessary for employees to start working for the company. They should follow a basic outline to prevent any future discrepancies between the employer and the employees. Appointment letters ultimately serve as a contract, so remember to write formally stating the company's terms and conditions of employment. Express your interest and desire to appoint the reader as your employee. State all the important details including what the position or job entails and every detail surrounding it. Date and reference the letter properly for easy identification. At the end of the letter, remember to include the appropriate signature and contact information.

Letters to Human Resources

Letters to human resources are letters written to the personnel or department that deals with administration, training, and hiring of employees in an organization. The role of human resources personnel is to handle everything from payroll to policy issues and legal grievances. If you have a policy or legal question, a personal issue that affects your work, or a serious problem with a colleague, the first person you may want to contact is a human resources representative. The best way to begin this conversation is by drafting a letter stating your specific problem.

When writing letters to human resources, make sure to follow all the rules of a formal letter. Start by addressing your letter to the right person. Write a clear subject line communicating your problem and indicating that action is needed. Set a formal and professional tone early in the conversation. Keep your sentences short and clear and avoid providing more information than is necessary. Describe the issue precisely giving a timeline of when it started. Explain what you have done or think can be done to address the issue. Request for an in-person meeting. Close on a note of anticipation to seeing the issue resolved.

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