GUIDELINES

  1. While inviting a prospective employee to an interview, get straight to the point. You don't have to mention any details. If the details are crucial for the reader to make special preparations for the appointment, then you should mention them.
  2. Invite the prospective employee to an interview. Mention the date, time, and place.
  3. Mention any details that are important for the reader to prepare for the interview.
  4. End with a positive comment.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

This letter is to inform you that we have received a copy of your resume and application letter. We think that you could be the candidate we need and would like to learn more about how your qualifications match up with our requirements. As such, we would like to schedule an interview with you on April 30, 2010. Please proceed to the XYZ Consultants office at 2:00 pm. If you cannot make it on this day, kindly call our recruitment officer, Jim Day, at 434-3434. He will take care of rescheduling.

We are looking forward to meeting you.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter to schedule an interview with a job candidate.

Further things to consider when writing appointment letters to job candidates

Further things to consider when writing appointment letters to job candidates

Appointment Letters

Appointment letters are letters issued after offer letters as a guarantee of the given position or job in the company. In other words, appointment letters are legally binding documents that confirm that the company has offered the job or position to an employee and that he/she has accepted the terms in exchange for a salary. These letters confirm the details of the said position and the start date. Appointment letters are used to give details of what is expected of new employees and the roles they will play in the company.

Appointment letters must provide all the information necessary for employees to start working for the company. They should follow a basic outline to prevent any future discrepancies between the employer and the employees. Appointment letters ultimately serve as a contract, so remember to write formally stating the company's terms and conditions of employment. Express your interest and desire to appoint the reader as your employee. State all the important details including what the position or job entails and every detail surrounding it. Date and reference the letter properly for easy identification. At the end of the letter, remember to include the appropriate signature and contact information.

Letters to Job Candidates

Letters to job candidates are letters sent to applicants who are being considered for certain job positions. These could be acceptance letters to let the candidates know that they have been accepted, rejection letters to unsuccessful candidates, or job offer letters to officially offer job positions to the candidates. In all situations, a letter to a job candidate should be professional, thoughtful, and kind. Although you may think that it's unnecessary to write to a candidate after an unsuccessful interview, there is nothing more unkind than leaving a candidate waiting and wondering. Letters to job candidates are essential in that they eliminate doubts and confusion after an interview.

The best letters to job candidates are professionally and formally written. Use proper address and salutation for the candidate. Start by congratulating the candidate for his/her time. Proceed directly to conveying the intended message. If the candidate has been accepted and offered the job, state so clearly and provide more information about the position. However, if the candidate has been rejected, communicate this assertively and invite him/her to apply in the future. Make the letter short, clear, and to the point and avoid providing unnecessary details. End on a positive note.

These articles may interest you

These articles may interest you