Apology letter for a missed appointment Sample Letter


  1. Apologize for the missed appointment.
  2. Explain why you missed the appointment but there is no need to go into much detail about it.
  3. Suggest an alternative appointment.
  4. End on a positive tone.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I apologize for missing our appointment last March 12. I had a family emergency that I needed to fix.

Might I suggest that we hold our meeting on a different date? Perhaps This coming Sunday, March 17 instead?

I hope that things will work out.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -