Apology sample letter for missing a meeting or appointment


  1. Write this as an apology letter soon after the happening. If you are willing to take responsibility for the incident, then apologize. You cannot put the blame on anyone else.
  2. Start the letter with an apology.
  3. Your letter should be able to convince the reader about your seriousness. Make sure you convey your apology and its seriousness. Without blaming others you may quote the reason for your absence.
  4. The reader may be frustrated by your behavior. Mention that you acknowledge the frustration. Conclude with an amicable approach.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I apologize for having missed the Saturday contact meeting. I fully know that you had to manage a lot to put up an appointment, and in the end, it led to just nothing. After the last time, we met, I have always wanted to let you know my ideas and letting you know the future course of events. However, I mistakenly took the meeting to be at 10 am instead of 11 am and thus missed it. Do we have a possibility of another time for the meeting? I am still looking forward to it, and would request you to please forgive me this time for the mistake I committed this time.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -