Confirm a meeting. Sample letter


  1. It is a good idea to have a written agreement of the understandings between all the parties. It would serve as a proof for future. A review of the terms and conditions and a confirmation letter would suffice.
  2. If necessary, reiterate the terms discussed in the last meeting with the reader.
  3. Review the details of the upcoming meeting and confirm the time and place.
  4. Include any other required information. End with a kindly note.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

It was great meeting you the day before yesterday. We wish to set up another meeting with you on Tuesday, July 6, at 3:00 p.m. if possible so that our licensing agreement terms can be discussed. The meeting can be held at the office of David Doe situated at 1700 Wall Street.

If you have any further queries, Jasmine, the administrative assistant can answer them at 666-66666. We feel positive about this agreement.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -