Letter example to confirm a meeting


  1. It is a good idea to have a written agreement of the understandings between all the parties. It would serve as a proof for future. A review of the terms and conditions and a confirmation letter would suffice.
  2. If necessary, reiterate the terms discussed in the last meeting with the reader.
  3. Review the details of the upcoming meeting and confirm the time and place.
  4. Include any other required information. End with a kindly note.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I appreciate your agreeing to meet me next Tuesday, June 6 despite your packed schedule. Your career advice for me will be extremely helpful. I will be at your office at 9:00 a.m. sharp as has been decided. If there are any changes to be made, I can be called at 333-33333.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -