Confirm an appointment - sample letter


  1. The reader already knows the information. So confirm the same with a brief mention of required information or instructions.
  2. Mention that the promotion, transfer, or relocation is confirmed.
  3. State the date from when the change would come into effect.
  4. Also, mention any required instructions or relevant information.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

It was very nice meeting you last week. We appreciated learning more about your business and your proposal. We have had a bit of time to go over your suggestions but would like to know more details. We hope that you can indulge in our request to meet on Friday, October 8 at 10:00 am in our office, to discuss our concerns.

Please give me a call at 333-3333 to let me know if the date is convenient for you. We hope to hear from you soon.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -