GUIDELINES

  1. The reader already knows the information. So confirm the same with a brief mention of required information or instructions.
  2. Mention that the promotion, transfer, or relocation is confirmed.
  3. State the date from when the change would come into effect.
  4. Also, mention any required instructions or relevant information.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I appreciate your getting back to me immediately to confirm our meeting for next Tuesday at your office. I am very much looking forward to speaking with you about possible options for my career advancement. I will be at your desk at exactly 2:30 pm on our agreed date. You can get in touch with me at 333-3333 should anything come up before then. Thanks again.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -