1. Write in a polite tone about your decision to cancel the contract. Mention in brief about the reason for your cancellation. It is not necessary to explain in detail.
  2. Inform your decision to cancel the contract. Mention your reason in brief.
  3. Provide the necessary details to the reader to identify the right contract. It could be your account number associated with the contract or your name and address.
  4. If you are happy with the services provided to you, appreciate them. Cancel the contract with a positive note.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Some good things must come to an end, they say. As much as I want to renew the contract for your cleaning service, I have to let go of your great help.

My daughters are now old enough to fend for themselves, and I need to teach them the value of being organized, independent, and self-reliant. These they can achieve by learning to clean and organize their homes.

I am enclosing your final payment and a little extra as my way of saying thank you for your dedication.

I have also given your name to my colleagues. They will be delighted to benefit from your work.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -