Business correspondence letter


  1. Begin by letting the reader know why you are writing this letter.
  2. Inform essential details of the subject.
  3. End by thanking the reader for his attention.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Being one of our valued customers, we wish to inform you about the change of location of our office.

We have moved to [mention the new address]. Being on the same premises as our storage unit, it will increase our efficiency and help serve you better.

Thank you for your attention and wish you a pleasant day.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -