1. If you are not able to give a reliable recommendation, tell them your remorse feeling, and recommend someone else who will be more suitable for the position to do so. Don not write or give any degrading comments. Do not write or give personal opinions and statements unless they are meant to compliment or that will be useful to the candidate
  2. Provide a clear explanation so, in that way, you won'??t or somehow not provide the recommendation.
  3. Send him or her good luck.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I was flattered that you considered me an appropriate person to approach to write a letter of recommendation. Unfortunately, I feel it is in your best interest that I decline your request as too much time has elapsed since I have instructed you.

It is wonderful that you are pursuing your musical interests and applying to the Oklahoma Conservatory of Music. For you attaining a position at the Conservatory, you would be best advised to source letters of recommendation from teachers who have instructed you more recently, fellow orchestra members, conductors and perhaps parents' of your students. These people will be able to provide the most accurate, well-rounded and current profile of you to the admissions officers and selection committee.

If I can be of assistance to you some time in the future, please do not hesitate contact me again. I wish you great success in your future.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -