Request an individual to volunteer services. Sample letter


  1. When you tell the reader about any individual contributions he/she can make, avoid flattery. You should be sincere while mentioning these things. Clarify to the reader that the position doesn't pay anything, it's voluntary.
  2. Tell the reader that some voluntary service is required.
  3. Request the services of the reader.
  4. Mention why they are suitable for providing their voluntary services.
  5. Explain the requirements of the position in details. Alternately, you can offer to set a meeting to discuss everything about the position.
  6. Request a response from the reader or you can also schedule a follow-up.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

As parents, we always try to provide the best for our children and make sure that they are safe at all times. Part of this is ensuring that they get to school and back home safely and promptly. Our carpool volunteers have attended to this responsibility for the last several months. However, with some of the kids graduating and moving to bigger schools, we will be facing a shortage of carpool volunteer parents this year.

Is this something that would interest you? Please let us know if you can be of help to our association by volunteering a day during which you will be in charge of bringing our primary school kids to school and back to the designated stop. We can give you the guidelines for your review if you are still undecided. We hope that this is something that will be compatible with your schedule. Thank you very much for any help you can give!


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -