- This letter announces the company's anniversary. This announcement gives you an opportunity to advertise the success of your business. It informs the readers about your organization's history and also serves as a sales pitch. Also, read "Write a News Release."
- Give the news of the kind of anniversary you are celebrating. Also, give some ideas for the celebration.
- Provide an overview of the achievements of your company.
- Mention any special offers you are making on this anniversary.
- End on a positive note such as hope for the future or thanks for support etc.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It is with great pleasure that Jones & Sons announce their 100th anniversary! And to celebrate this special event, everyone is invited to join us on Saturday, June 15. We will have free food, as well as entertainment for children of all ages. While there, please take a look at our anniversary prices.
We have been decorating the homes of York, with the latest fashions for many years, and hope that we would have many more years of business ahead of us. As a gesture of gratitude, there is a 20% discount on all orders pleased on June 15. We would like everyone to celebrate the special day with us.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Announcing a Business Anniversary. Sample letter.
Further things to consider when writing announcement letters to management
Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.
Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.