Letter example to respond to a false accusation


  1. Commonly, the persons who handle this kind of situations will try to solve the issue with explanation and negotiations first, then if these fails, through a lawsuit. Make this letter as a chance to correct factual mistakes and misjudgments to try to resolve the issue.
  2. Accept the complaint document and quickly run down the relevant contents of the complaint.
  3. Provide factual information about the issue from your understanding, showing the issue into a new or different side.
  4. End the letter by explaining your judgment that the case is without basis.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Last April 2, 2010, I received a warning from the city government for illegal parking and road blockage. I would like to inform you that there has been some mistake. First of all, I do not have any vehicles parked on my property. The only ones I have -- a blue Toyota Prius and a Honda motorcycle -- are parked in an indoor garage. Any vehicles that are parked outside my house are not mine. Kindly verify who the real owners of these vehicles are and take note of this in your records, please. I have always followed government regulations and would not want to have a negative history. Thank you for your help.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -