Sample Response Letters

Find inspiration in our curated catalog of response letters. Each sample letter comes with guidelines and advice to help you find the right words.

Response Letters

Response letters are letters written to provide answers or information requested in letters of inquiry. The main purpose of such letters is to satisfy the recipient with an action that fulfills his/her request. A response letter can be used to respond to a query about company's products and services or just to respond to a complaint. It makes the recipient feel valued and helps maintain strong relationships between the parties involved. A response letter also gives you an opportunity to clear up any misunderstandings with the recipient or ask questions. Response letters should be sent promptly, and all issues must be addressed courteously (even those that seem irrelevant).

When writing response letters, it is advisable to keep the message short and to the point, taking into account that the recipient may lack your expertise. Make sure to address the letter to the person who made the inquiry and mention that this is a response to that inquiry. Maintain a positive tone even if the letter contains negative information. Make your response as clear as possible. If you are responding to multiple questions, for instance, consider putting your answers in bullet form. Close by offering to give further assistance.

Letter acknowledging achievements. Sample letter
Sample letter to acknowledge someone for his accomplishments
Sample letter to acknowledge someone for winning
Letter to respond to a complaint while refusing adjustment
Letter to respond to a report
Respond to a complaint but giving adjustments - letter example
Response letter to a complaint while making amendments
Response letter to a complaint while refusing an adjustment
Response letter to answer rumors of a company going bankrupt
Sample letter to respond positively to a negative feedback
Sample letter to respond to a complaint but giving adjustments
Sample letter to respond to feedback on delivery packaging
Sample letter to respond for a gym plan termination
Example letter to respond to an inquiry about a service
Letter example to respond to a complaint but giving adjustments
Letter to respond to a complaint while asking for details
Letter to respond to a complaint while denying adjustment
Letter to respond to a complaint while making adjustments
Response letter to a complaint while denying liability
Response letter to a complaint while requesting for information
Response letter to a dissatisfaction
Sample letter to respond positively to a negative comment
Sample letter to respond to a complaint on a website error
Sample letter to respond to a product inquiry
Sample response letter to a complaint while denying liability
Response letter for acquiring an idea from an employee
Response letter to answer rumors of company closing down
Sample letter to acknowledge someone for his promotion
Acknowledgment Letter for Receiving an Item. Sample letter
Letter to respond to a complaint while denying liability
Letter to respond to a complaint while making amendments
Letter to respond to a report while requesting for details
Letter to respond to an inquiry about products or services
Respond positively to a negative feedback - letter sample
Respond to a complaint but giving adjustments - letter sample
Respond to a complaint. Sample letter
Response letter for a customer's request for product exchange
Response letter to a complaint while refusing adjustment
Sample letter to encourage a customer to buy the product
Sample letter to respond for a cancellation of reservation
Sample letter to respond to a double billing complaint
Sample letter to respond to an inquiry about a service
Sample response letter for a customer's feedback of a product
Sample response letter for a customer's feedback of a service
Sample response letter to a complaint while refusing a request
Response letter to a complaint while requesting for details
Letter to respond to a complaint about a colleague's behavior
Letter to respond to a complaint on a manager's attitude
Respond to a complaint of discrimination. Sample letter
Response letter for the receiving an idea from an employee