Response letter to answer rumors of a company going bankrupt

GUIDELINES

  1. You should write a memo skillfully to dispel any rumors. This note will stop false speculations and build a trusted relationship with your subordinates. But you should avoid using an accusatory and a watchdog kind of tone.
  2. Refer to the rumor.
  3. Dismiss the false information. Provide facts.
  4. Tell the readers that business is going on as usual.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

It has come to our attention that the current worldwide economic crisis and all the news that has come with it, specifically from other companies, have caused a certain degree of alarm among our employees. This situation was perhaps aggravated by the austerity measures we have started observing for the past couple of months. While management understands your concerns, please be assured that XYZ Consulting is not about to go down anytime soon. We will not be laying off people, either. In fact, thanks to your hard work, we have managed not only to stay afloat but also to grow by 5% in the last quarter alone. Thank you very much for all of your efforts!

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -