Letter to request government agency for information


  1. You will commonly receive the information you asked if you provide enough details about your issue and what you needed. Be sure that you are asking your request to the right agency or office.
  2. Write a straightforward and brief request for the information you need.
  3. Give important details about yourself and the issue that will aid the agency to find and send the correct information.
  4. Tell them you are thankful.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I recently cleared my property near Blueridge River, and I discovered what I think are the remnants of a late 1900s pioneer homestead. Kindly provide me with any information concerning my rights and obligations about the discovery. I want to make the Historic Preservation Officer aware of this possible find, and I am hoping that my property is listed on the National Register of Historic Places. Thank you very much for your fast action on this matter.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -