GUIDELINES
- While giving professional advice, keep your language simple. The reader may not know all your professional jargon. In our society, people have different views. They might not like your advice despite your good intentions. Make sure to support your opinion with strong arguments, evidence or examples. It is best to include another person's opinion to support your advice and to protect yourself. Send a copy of this letter to a third party you trust, if you think it's appropriate.
- Explain the reason for writing this letter.
- Give your opinion.
- Present evidence, reasons, examples, and anything to substantiate your advice.
- Add a disclaimer.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
You asked for my opinion regarding your idea of profit sharing for your business. Based on experience, there are a couple of things that you need to consider before doing this. I have written out a brief questionnaire and attached it to this email. Once you go through the questions and read the answers you have written down, I'm sure that you'll gain more personal insight on what route is best for you.
I want you to know that there are other alternatives to profit sharing and would love to give you a rundown on what they are. When you have time, drop by my office so we can discuss this in more detail.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Letter giving professional advice about profit sharing.
Further things to consider when writing advice letters to friends
Advice Letters
Advice letters are letters meant to give recommendations or guidance concerning prudent future action. Typically, these letters are written by a person who is regarded as knowledgeable or authoritative. Advice letters can be from a company to clients, managers to subordinates, or employee to employee. People write advice letters to help others make informed decisions and avoid bad actions. Some of the situations where you may want to offer advice through a letter include giving guidance on how to choose a career, advising clients on the best products, or advising a friend on how to deal with an issue. You may also send a letter to a subordinate to advice about certain behavior at work, etc.
When writing advice letters, there are a few things you should keep in mind. First things first, state the reason for this letter and maintain a formal and truthful tone. Communicate the advice being asked of you clearly and precisely, making sure that there is nothing that the reader can hold against you. State why you think it is important that the reader follows your suggestion. Where necessary, quote references you have consulted. Before closing the letter, you can ask for a reply.
Letters to Friends
Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.
Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.
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