GUIDELINES
- You should give personal advice only when someone sincerely asks for it. Even then, you should be careful and sensitive about what you say.
- Explain that you are replying to a request for advice about a problem.
- Suggest a course of action.
- Give reasons to support your opinion. Explain why you feel that it's a suitable course of action.
- Make the reader feel comfortable by saying that there is no obligation for him/her to follow your advice.
- End with an expression of confidence and encouragement.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
A part of me still can't believe that you're coming to me for advice on which university you should go to now. Why it seems like it was just yesterday that you were about to go on your first day of class in middle school. Time does fly.
As for your dilemma on which university you should choose, I think one of the best ways to make that decision is to visit each one that interests you. It may take some time and effort, but at least, you will get a general idea and better feel of what the environment is like in each school. You'll also be able to make an assessment of how big the classes are and if you're more comfortable in a class of 75 or a class of 20 students.
I would be more than happy to come with you when you visit the schools. That way I can give you my thoughts and share more of my experiences during my college years with you. Give me a call if this is something you'd like to do. I am looking forward to hearing from you.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample personal advice letter about choosing a university.
Further things to consider when writing advice letters to students
Advice Letters
Advice letters are letters meant to give recommendations or guidance concerning prudent future action. Typically, these letters are written by a person who is regarded as knowledgeable or authoritative. Advice letters can be from a company to clients, managers to subordinates, or employee to employee. People write advice letters to help others make informed decisions and avoid bad actions. Some of the situations where you may want to offer advice through a letter include giving guidance on how to choose a career, advising clients on the best products, or advising a friend on how to deal with an issue. You may also send a letter to a subordinate to advice about certain behavior at work, etc.
When writing advice letters, there are a few things you should keep in mind. First things first, state the reason for this letter and maintain a formal and truthful tone. Communicate the advice being asked of you clearly and precisely, making sure that there is nothing that the reader can hold against you. State why you think it is important that the reader follows your suggestion. Where necessary, quote references you have consulted. Before closing the letter, you can ask for a reply.
Letters to Students
Letters to students are letters written to people who are learning in colleges or universities. Such letters could be from teachers/lecturers or the administration. They can be addressed to a specific student, students of a specific module/course, or all students in an institution. Letters to students can be written to address behaviors in students, give information about a certain course or module, or announce an important date in an institution. Depending on the sender and the content, these letters can be formal or informal.
When writing letters to students, you need to evaluate the content and the relationship you have with the recipient. For instance, if you are writing to give advice to one of your favorite students, make the letter personal and friendly. However, if you are addressing a group of students on matters concerning an academic program, use a formal and professional tone. Regardless, all your letters must have a clear subject line that explains your purpose. Convey your message directly, highlighting and bolding important information. If you are giving instructions, arrange the instructions in bullets or numbers. Conclude with a call to action and sign the letter with your full name, title, and signature.
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