GUIDELINES
- You should give a quick response if someone asks you for advice. Don't mention extra things while giving your information. Keep it straightforward and concrete. Keep your tone helpful. Encourage the reader to respond so that he/she can easily discuss the matter in detail.
- State the reason for writing this letter. Briefly, mention the problem.
- Explain what action the reader should take. Give your advice in a clear tone.
- State why you think the reader should follow your suggestion.
- Include a disclaimer if it's needed.
- Close the letter with an encouraging statement so that the reader feels comfortable while responding.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I was very flattered to know that you want my advice about whether you should run for local office. I do not have a great deal of knowledge about what the position would mean but have some general thoughts.
You have already done a lot to serve the local neighborhood, representing them as you do on the city council. You also have the backing of the community for all of the work you have done already. You have to decide whether this backing is going to be sufficient to win the overall vote. Other candidates are going to have more financial support than you so you would need to get more of the popular vote. To this end, I would say you have to get the votes from the education sector.
There is a lot of factors that need to be thought through, and can assure you that it will not be easy to make a final decision. You will have my support in whatever you eventually decide. I am here if you think I can offer any further advice.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
General advice letter about running for local office.
Further things to consider when writing advice letters to friends
Advice Letters
Advice letters are letters meant to give recommendations or guidance concerning prudent future action. Typically, these letters are written by a person who is regarded as knowledgeable or authoritative. Advice letters can be from a company to clients, managers to subordinates, or employee to employee. People write advice letters to help others make informed decisions and avoid bad actions. Some of the situations where you may want to offer advice through a letter include giving guidance on how to choose a career, advising clients on the best products, or advising a friend on how to deal with an issue. You may also send a letter to a subordinate to advice about certain behavior at work, etc.
When writing advice letters, there are a few things you should keep in mind. First things first, state the reason for this letter and maintain a formal and truthful tone. Communicate the advice being asked of you clearly and precisely, making sure that there is nothing that the reader can hold against you. State why you think it is important that the reader follows your suggestion. Where necessary, quote references you have consulted. Before closing the letter, you can ask for a reply.
Letters to Friends
Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.
Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.
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