GUIDELINES
- You should give a quick response if someone asks you for advice. Don't mention extra things while giving your information. Keep it straightforward and concrete. Keep your tone helpful. Encourage the reader to respond so that he/she can easily discuss the matter in detail.
- State the reason for writing this letter. Briefly, mention the problem.
- Explain what action the reader should take. Give your advice in a clear tone.
- State why you think the reader should follow your suggestion.
- Include a disclaimer if it's needed.
- Close the letter with an encouraging statement so that the reader feels comfortable while responding.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I have thought through your dilemma about that possible job change. I have to say my advice would be to stay in your current position at Clifton's. You are one of the few people I know of who is truly happy in their work. You need to decide whether Carlton's is going to make you as happy in your job.
Going to Carlton's will require relocation, creating an upheaval for your wife and children. You would have to find new schools and new friends. I can see a lot of negatives and very few positives from moving position. The ultimate decision though is yours and requires a lot of thought on your behalf. I wish you well in whatever you decide, and let me know what your final decision is. If there is any other help or guidance I can give, please let me know.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
General advice letter about a possible job change.
Further things to consider when writing advice letters to friends
Advice Letters
Advice letters are letters meant to give recommendations or guidance concerning prudent future action. Typically, these letters are written by a person who is regarded as knowledgeable or authoritative. Advice letters can be from a company to clients, managers to subordinates, or employee to employee. People write advice letters to help others make informed decisions and avoid bad actions. Some of the situations where you may want to offer advice through a letter include giving guidance on how to choose a career, advising clients on the best products, or advising a friend on how to deal with an issue. You may also send a letter to a subordinate to advice about certain behavior at work, etc.
When writing advice letters, there are a few things you should keep in mind. First things first, state the reason for this letter and maintain a formal and truthful tone. Communicate the advice being asked of you clearly and precisely, making sure that there is nothing that the reader can hold against you. State why you think it is important that the reader follows your suggestion. Where necessary, quote references you have consulted. Before closing the letter, you can ask for a reply.
Letters to Friends
Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.
Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.
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