- First thank the sender for the offer. Also express any positive thoughts and feelings that you have about it.
- Confirm the details of the offer (i.e.. if it is a job offer, list down the specifics)
- Again express your gratitude for the offer.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Thank you for offering me the position of Human Resource Manager at your company. I am confident that I will be able to do my duties well and that I will not make you regret choosing me as your candidate for this position.
Let me just clarify something about the offer you have made. Am I to be able to have the maternity leave that I asked? How long is it going to be? That is a critical issue for me, as we have discussed in my interview with you.
Again, let me thank you for this wonderful opportunity that you have presented me. I will not let you down.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Accepting an offer through Letter. Sample letter.
Further things to consider when writing acceptance letters to employers
Acceptance letters are a form of written communication exercised by people to accept a proposal or request formally. The purpose of these letters is to acknowledge your acceptance of the request at hand or express your readiness to do something. The simple act of replying in writing demonstrates a bright side of your character to those inviting. Some of the situations you might want to reply with an acceptance letter include admission requests, franchising opportunities and invite to meetings or celebrations. Proposals, job opportunities, privy membership invites, or speaking engagements may also require you to write an acceptance letter.
When writing acceptance letters, you should thank the person at the beginning of the letter and state how happy you are about accepting the proposal. Be sure to write the exact title of the proposal. Mention any needs, to your situation, for example, address and directions to the venue or agreed amount for charitable donations. If you are accepting an employment offer, restate the terms to show the other person you clearly understand them. Keep the letters as brief as possible and straight to the point. Where appropriate, inform the other person what is going to happen next.
Letters to Employers
Letters to employers are letters written to people or organizations that hire or employ people. The sender of such letters could be an employee or a person looking for a job. Letters to employers could be of different types. For example, they could be application and cover letters to apply for jobs or thank-you letters after interviews to show that you are still interested in the interviewed positions. The letters could also be complaint letters to raise complaints at work, apology letters to apologize for wrongdoing at work, or resignation letters to leave currently held positions.
Letters to employers are formal in nature and should, therefore, follow the basic layout of formal letters. The letters must be brief and clear so that the recipients don't spend too much time grasping the content. Use the proper salutation depending on the job position of the recipient. If you know the recipient, address him/her by his/her name. However, in instances where you don't know your recipient, you can call and ask. Mention the reason for your letter and provide all the necessary information. Avoid making offensive comments even if you are raising a complaint. Close the letter on a positive note.