Letter to remind an organization member to pay the annual fee


  1. When asking for payment, get straight to the point. However, make sure that the message should be respectful, yet short.
  2. Remind the member that the deadline for payment is nearly due, and he or she needs to pay it. Tell him or her the exact amount that he/she needs to pay.
  3. Instruct the member the steps in making the payment.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We would like to remind you that it is time to pay our annual membership fees. Due to the unexpected expenses that we made for the remodeling of our Club House, our fees will be a bit higher than they were last year. Enclosed is your membership statement. Please send us a check in the enclosed envelope on or before June 5. Thank you.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -