- If it is impossible for an employer to write a letter to each of his or her subordinates, he or she can use standardized greetings, it is acceptable. The language to be used should be warm and should stick to the type of relations he or she have with the employees. Open selling should be averted. Make your letter short and be meticulous in the language not to offend the reader's beliefs.
- Start with an exclusive greeting and recognize the occasion.
- Acknowledge the distribution of bonus checks, company gifts, or promotions that your business is giving.
- Publish any idea you have for a company or group celebration, if necessary. Be exact, especially on dates, time and places.
- End with a statement of the holiday wishes and your anticipations for next year. If possible, uplift your client or employee to preserve the valuable relationship you have.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
We at Joe Used Cars wish all of you and your families a happy holiday season. This year has been unusual for us as we had our third anniversary this year. In really a short span we have managed to accomplish a lot. We have sold 2,000 cars.
We would like to thank all our customers who have supported us throughout. Thank you for making us so popular. We did not stand a chance without our loyal customers.
Whenever you wish to buy a new car, do remember us and our top service.
We are looking forward to working with you for the many years yet to come.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to customers extending holiday greetings.
Further things to consider when writing greeting letters to customers
Greeting letters are letters written to salute or acknowledge others during a special day and to wish them the best. These can be between friends, family members, colleagues, or from a company to its clients. Whether it is to mark a birthday, engagement, anniversary, or wedding, sending greeting letters to your loved ones makes them feel appreciated. This simple gesture lets the recipient know that you care about him/her and that he/she is on your mind. It also helps strengthen the bond you share with the recipient.
Writing greeting letters doesn't need to be difficult. All you need to do is to make your message short and unique especially if you are sending the letter for a special occasion. Remember the recipient might be receiving many other letters. Therefore, you have to make yours stand out from the rest. This is an informal letter, and so the tone should be warm and friendly. Start the letter with an exclusive greeting and acknowledge the occasion. Mention the reason why you are writing. If you know the recipient well enough, throw in a compliment or two to make him/her feel special. End by wishing the recipient the best on the occasion.
Letters to Customers
Letters to customers are letters written by businesses to people or organizations who buy goods and services from these businesses. These letters can be addressed to specific customers or to all customers, depending on the issue. If you own a business, there are many times you may find it necessary to write to your customers. For example, you may want to send apology letters for billing errors, collection letters to those who owe you money, follow-up letters after initial customers' visits, marketing letters to promote conference events, etc. Constantly writing to your customers is essential as it makes the customers feel valued and strengthens the company-customer relationship.
All letters to customers are formal. Therefore you should maintain a professional tone. Address the customer by his/her name instead of "Dear valued customer". Thank the person for being your customer. Convey your message clearly and concisely without mixing information. Separate important information and label it with subheadings. Avoid putting off the customer with detailed terms and conditions. Instead, put these on a different page. Tell the recipient how to contact you and how to stop receiving letters. Conclude with a positive remark. Write your name and hand sign the letter.