GUIDELINES

  1. If it is impossible for an employer to write a letter to each of his or her subordinates, he or she can use standardized greetings, it is acceptable. The language to be used should be warm and should stick to the type of relations he or she have with the employees. Open selling should be averted. Make your letter short and be meticulous in the language not to offend the reader's beliefs.
  2. Start with an exclusive greeting and recognize the occasion.
  3. Acknowledge the distribution of bonus checks, company gifts, or promotions that your business is giving.
  4. Publish any idea you have for a company or group celebration, if necessary. Be exact, especially on dates, time and places.
  5. End with a statement of the holiday wishes and your anticipations for next year. If possible, uplift your client or employee to preserve the valuable relationship you have.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

We here at Joe Corporation wish to extend our warmest holiday wishes. This season we would like to thank everyone who has contributed internationally. We hope you will have a rewarding year ahead filled with joy and laughter. All our employees will be receiving a holiday bonus. Thank you for all your efforts.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Sample holiday greeting letter announcing holiday bonus.

Further things to consider when writing greeting letters to employees

Further things to consider when writing greeting letters to employees

Greeting Letters

Greeting letters are letters written to salute or acknowledge others during a special day and to wish them the best. These can be between friends, family members, colleagues, or from a company to its clients. Whether it is to mark a birthday, engagement, anniversary, or wedding, sending greeting letters to your loved ones makes them feel appreciated. This simple gesture lets the recipient know that you care about him/her and that he/she is on your mind. It also helps strengthen the bond you share with the recipient.

Writing greeting letters doesn't need to be difficult. All you need to do is to make your message short and unique especially if you are sending the letter for a special occasion. Remember the recipient might be receiving many other letters. Therefore, you have to make yours stand out from the rest. This is an informal letter, and so the tone should be warm and friendly. Start the letter with an exclusive greeting and acknowledge the occasion. Mention the reason why you are writing. If you know the recipient well enough, throw in a compliment or two to make him/her feel special. End by wishing the recipient the best on the occasion.

Letters to Employees

Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.

All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.

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