GUIDELINES

  1. In writing a letter to give sympathy for the reader in losing his or her job, courteously recognize his or her mishap as you give him or her comfort and encouragement. Be tactful and genuine in writing the letter, assure him or her that you are confident that he or she can cope up.
  2. Make him or her feel your sympathy.
  3. Express your sympathy with his or her loss, however, put most of the attention that the misfortune he or she is undergoing is temporary.
  4. Give additional sympathy and encouragement.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

It is hard to understand why Wickes Corporation is laying you off. It often seems that senior management not to know what talent they are losing by getting rid of their best workers. You will probably remember when I lost my position, but look how quickly things started to look up for me. You should see this situation as a golden opportunity, and I am sure that you will find a new position very soon.

If you think that you could work with me again, please send in your resume and I will make sure that the management here has a look at it. Even if you decide not to, give me a ring as I would love to go out for a drink shortly.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Sample letter to sympathize for her job lay off.

Further things to consider when writing sympathy letters to colleagues

Sympathy Letters

Sympathy letters are letters you write to express sorrow and concern for someone else's misfortune. Maybe this person has experienced a huge personal loss or was recently divorced. Perhaps you know of an expectant mother who has just experienced a painful miscarriage. These are the times you just need to find the right words to say the right things. Drafting a sympathy letter will bring great solace to the recipient, who may keep the letter for years and read it over and over again. The purpose of this letter is to let the recipient know that you know what he/she is going through and that he/she can count on you during this difficult time.

The best sympathy letters are those that are genuine and come from the heart. Be brief and mention how you learned about the news. Be empathetic and sensitive with your words. Be careful not to give advice when none is needed. Do not try to compare your loss with theirs. Encourage the recipient simply and honestly. Offer your help and support but do not make promises that you cannot keep. End the letter with an expression of affection, sympathy, or comfort

Letters to Colleagues

Letters to colleagues are, simply, letters written to coworkers. These letters are written in a business or professional setting for different purposes. Maybe you want to thank a coworker for doing you a favor - write a thank-you letter. You want to congratulate him/her for a promotion - write a congratulation letter. Perhaps you want to apologize for doing something wrong - write an apology letter, or may be you have found a new job, and it's time to say goodbye - write a farewell letter. Although some colleagues may find writing letters a tedious process, it is a great way to maintain a strong working relationship.

Most letters to colleagues are informal. You really don't need to use all that formal jargon to people you know pretty well ? do you? Begin your letter with a warm and friendly salutation and the proper name of the recipient. Clearly state the purpose of your letter. Be specific and know exactly what you are talking about. Use clear language which the recipient can easily understand. Maintain a friendly and pleasant tone. Close the letter positively and with a note of anticipation that the recipient will take the necessary action.

These articles may interest you