- When writing a letter on giving sympathy for a loss or casualty, courteously recognize the reader's life mishap as you give him comfort and encouragement. Make the letter short yet genuine in order to assure the reader your confidence in him or her that he or he will be able to cope up with his or her life's mishap.
- Make him or her feel your sympathy.
- Express your sympathy with his or her loss, however, put most of the attention that the misfortune he or she is undergoing is temporary.
- Give additional sympathy and encouragement.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I have only just been informed about the weekend fire at your warehouse. I know that it will have a severe impact on your business, and I would like to offer some assistance. I have an empty warehouse down by the docks, and it is yours until you have rebuilt your building. I hope that you will take me up on my offer, and I will speak to later in the week. Please let me know if there is anything in the meantime that you need to help you in this difficult time.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to sympathize with someone and offer help.
Further things to consider when writing sympathy letters to acquaintances
Sympathy letters are letters you write to express sorrow and concern for someone else's misfortune. Maybe this person has experienced a huge personal loss or was recently divorced. Perhaps you know of an expectant mother who has just experienced a painful miscarriage. These are the times you just need to find the right words to say the right things. Drafting a sympathy letter will bring great solace to the recipient, who may keep the letter for years and read it over and over again. The purpose of this letter is to let the recipient know that you know what he/she is going through and that he/she can count on you during this difficult time.
The best sympathy letters are those that are genuine and come from the heart. Be brief and mention how you learned about the news. Be empathetic and sensitive with your words. Be careful not to give advice when none is needed. Do not try to compare your loss with theirs. Encourage the recipient simply and honestly. Offer your help and support but do not make promises that you cannot keep. End the letter with an expression of affection, sympathy, or comfort
Letters to Acquaintances
Letters to acquaintances are letters you write to people that you know slightly, but who are not close friends. An acquaintance could be a colleague at work but whom you do not interact with on a regular basis, a person you went to school with but know little about him/her, or your Facebook contacts whom you interact with on a minor level. You could write a letter to this person to ask for a favor, invite him/her to a social event, or just pass some information. Although most people would opt for a social media message or text, a well-drafted letter will make the recipient see the seriousness of the matter and feel obliged to return the favor.
The best letters to acquaintances are warm, sweet, and friendly. Begin the letter with a proper salutation, based on your relationship with the recipient. State the purpose of the letter and be clear about what you want from the recipient. If you are asking him/her to do something for you, for instance, mention why you think he/she is the best person to get it done. Make the letter short and only provide the necessary details. Conclude on a positive note.