GUIDELINES
- Invitation letters always have a positive and upbeat tone. Your language should be appropriate in the case of a formal occasion. For informal occasions, you can use funny phrases, a nice theme or poetry. But mention all the details clearly.
- Invite the readers and provide all the necessary details, including the name of the occasion, date, time, and place. If it's a particular event which honors someone or celebrates an anniversary, then state the purpose of this event.
- If there is no need to bring gifts, mention that. For instance, a gift is not expected in an anniversary, reception or a retirement. If the occasion welcomes gifts, don't say anything, except in the case of bridal or baby showers.
- Mention a dress code, if you have decided a theme or if the occasion demands it.
- Tell the readers that you expect them to attend the event. Ask them to respond to this invitation.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It's street party time for Willowhill residents! So everyone, make sure to join in on the fun! The party comes to live at Fulton St. corner Wilson Avenue this coming May 22 at six p.m. till we drop! There are a lot of newcomers in the neighborhood, so let us be together in giving them the grandest welcoming treat.
Steve Ashton will be our host for that night, so you can be sure that there will never be a dull moment.
So please do plan on coming. Just call Eve at 1234567 to confirm your attendance and sign up for your preferred party committee. Till then!
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example of an invitation letter to a street party.
Further things to consider when writing invitation letters to citizens, neighbors
Invitation Letters
Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.
Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.
Letters to Citizens, Neighbors
Letters to citizens and neighbors are letters written to residents or natives of a certain town or city or to people who reside near or next door to the sender. These letters could be formal or informal depending on the sender and the content. For instance, a local government official may write an inform letter to notify citizens of a major security alert in their area of residence. In this case, this will be a formal letter. In other instances, a person may write to invite his/her neighbors to a house party, to offer condolences, to say thank you, or even to apologize. In such situations, the letters are informal and usually have a casual tone.
The best letters to citizens and neighbors are brief and carry only the intended message. State the purpose of your letter clearly in the introductory paragraph so that the recipient can have an idea of what the letter is about. Convey your message and provide any other information you feel might be important to the recipient. End the letter positively and thank the recipient for his/her time, wishing him/her well. If your letter is formal, your full name and signature will be required.
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