GUIDELINES

  1. The letter must be clear, brief and genuine. Even though it is brief; it should be well written for it can go at a great distance in showing your capability, your etiquette, your passion and your eagerness.
  2. Tell the reader that you are thankful for the chance that you can know the reader.
  3. Provide additional details and or to reestablish your interest.
  4. End with a statement of thanks or a statement conveying your eagerness to continue the business contract.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I am grateful to have had the opportunity to meet with you yesterday. I found it to be a very informative and worthwhile exercise. I concluded that you came up with some points to consider and have passed these ideas on to our advertising manager. The board has asked that I pass on their appreciation, and also to invite you to undertake a presentation to the full board at their next meeting. I feel that you could provide a lot of information and clarity to the board in person, and would hope to see you at that next meeting.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -