1. Welcome them to the company.
  2. Show excitement for the new company.
  3. Show intention for future businesses.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

It is with pleasure that I welcome you to XYZ Company.

It was a pleasure to speak to you on the phone, and I would like to thank you very much for choosing us to supply your company with electronic spare parts. We will provide you with the highest quality products in the market at the most competitive prices.

I believe that this new business with mutually benefit us. It is a pleasure working with you, and I am looking forward to more business deals.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -