- Let the reader know what is it that you are inquiring.
- Express the intention of asking.
- Let the reader know you will expect his reply.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
I am writing to you to inquire about the A-grade baking ovens that used to be sold at your store in Boston.
We intend opening a training institute for baking and hence were looking at purchasing 28 ovens of this grade.
I would be obliged to receive a reply from you at the earliest. Thank you.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Business letter of inquiry.
Further things to consider when writing inquiry letters to business partners
Inquiry letters are letters written to ask for information or ascertain its authenticity. These letters can be written by customers to inquire about products and services or by a company to request for information on how to go about developing new business. Inquiry letters can also be sent to hiring companies to inquire about available job openings even before they are advertised. An inquiry letter facilitates business operations and satisfies the sender. Drafted clearly, the letter can remove any misunderstandings between two parties and help them reach a common ground.
When writing inquiry letters, there are a few things that you should keep in mind. Start the letter by mentioning what you are enquiring about. If it is a job, for instance, mention how you learnt about the hiring company. Be specific, brief, and straightforward, but remain within the boundaries of etiquette. Include relevant information such as the date and time by which you need the information. Write in an active voice and provide relevant facts. If there are any supportive documents required, mention them in the letter and attach them at the end. Close by thanking the recipient for his/her time and mentioning that you await his/her response.
Letters to Business Partners
Letters to business partners are letters you write to people with whom you have some degree of involvement with their business dealings. A business partnership is a legal relationship formed when two or more people agree to run a business together are co-owners. When you make such a partnership, you need to write a letter to your business partners to convey your message clearly and strongly, and to keep a legal record of the partnership. The letter should be formal and must contain the partnership offer, names of all the business partners, and the terms and conditions of the partnership.
Letters to business partners should be written with a professional tone. They should conform to all the accepted business letters standards. State the purpose of the letter. Give all the necessary details regarding the partnership as outlined in the contract. Include the name and title of the recipient. Employ the appropriate formal salutations and closings. State the date clearly and mention any document that is enclosed with the letter. Close the letter on a positive note and sign it off with your name and title. Letters to business partners should be printed on the company's letterhead.