1. Send the invitation with complete details of the event, such as time, date and location.
  2. State the reason for a business meeting.
  3. Mention anticipation for the recipient's attendance at the meeting.
  4. Leave contact information where the recipient can send his or her RSVP.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

We would like to invite you to attend the company's [name of the event]. We will hold the event at [location of the event] on [date of the event], [time of the event].

We will be discussing what things we need to do for the year 2016 to meet our business goals.

We appreciate your presence in the meeting. This way we can get together with the other participants who have already decided to come.

We are hoping that you would consider our invitation.

We look forward to doing more business ventures with your company in the days ahead. Our partnership has done nothing but success to both our businesses.

Please send us your confirmation of attendance at [insert email or phone number].

Should you have any question or clarification of the said event, please do not hesitate to contact us.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -