1. Introduce the host of the luncheon.
  2. Start inviting guest/s.
  3. State details (date, time, location) and purpose of the lunch meeting.
  4. Ask the recipient to confirm attendance.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

On behalf of [insert host name/company name], I would like to invite you and your associates to a lunch meeting at one of our offices located at [state address] on [date/time].

Soon enough, our companies will be working together to achieve the same goals, and it would be the perfect opportunity for all of us to know more about each other and to allow us to discuss the future of our business.

Please confirm your attendance by calling our reception at [insert contact number] on or before [insert date].

Thank you, and we hope you'll make it to the meeting.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -