1. Do not forget to thank constantly a person who allowed you to use his or her name or who wrote a reference letter for you. Your message does not only convey that you are thankful. But it will also help you when you need help again in the future when you need it.
  2. Tell the reader the development on your job application, especially if his or her recommendation was helpful.
  3. Tell him or her that you are grateful for his or her help. If you are not sure if the person wrote the recommendation letter or not, do not mention it in the letter.
  4. If you prefer to, give him or her some courtesy in return, but careful not to put him or her in shame.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

It is with profound thanks that I write in regards to the reference you provided for myself. It was much more than I expected and realized what a benefit I have gained because of it. It is this reference that has allowed me to achieve a dream position.

My application alone would not have been sufficient to allow me to gain the position, and I know that the reference swung the decision in my favor. You are a very respected member of our community, and I know that when you make a recommendation people take note.

The time is taken to write the reference, and its glowing nature means a lot to me. You are a busy man, and I know that your civil action has allowed me to gain by it. If there is anything that I could do in the future for you, I would ask that you would let me know.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -