- Do not forget to thank constantly a person who allowed you to use his or her name or who wrote a reference letter for you. Your message does not only convey that you are thankful. But it will also help you when you need help again in the future when you need it.
- Tell the reader the development on your job application, especially if his or her recommendation was helpful.
- Tell him or her that you are grateful for his or her help. If you are not sure if the person wrote the recommendation letter or not, do not mention it in the letter.
- If you prefer to, give him or her some courtesy in return, but careful not to put him or her in shame.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
As you are aware, I have been looking for a new job for a few weeks now. I thought though that you should be one of the first people to know that I have been successful in gaining a position at a new company in York. I know that my successful application was helped in no small amount by the professional reference that you provided on my behalf. The company looked extremely favorably on my resume after receiving your text.
I am writing this note to thank you for the time you spent writing my reference. I appreciate your support and your continued encouragement very much. Many thanks for all of your assistance and everything that you have done for me.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter to thank someone for writing a recommendation.
Further things to consider when writing thank you letters to acquaintances
Thank You Letters
Thank-you letters are letters written to politely acknowledge a gift, service, compliment or an offer. Simply put, these are letters you write to express your gratitude and appreciation for someone's thoughtful actions. You can send a thank-you letter after personal events, an interview, networking events, after receiving a gift or donation, etc. A thank-you letter is always special in that it lets the recipient know that what he/she did was greatly valued and appreciated. The letter should be sent promptly and when the events are still fresh so that it can be more meaningful.
Thank-you letters should be warm, personal, and sincere. Begin with the two magical words "Thank you," and address the recipient in a way that feels most natural. Be clear about what you are thanking the person for. Let the recipient know why his/her specific gift or actions are cherished and why they are important to you. Inquire after the recipient's well-being and share some information about your life. Let him/her know that you are thinking about him/her and mention the next time you may want to meet. To wrap things up, thank the recipient again and let him/her know that you value his/her friendship.
Letters to Acquaintances
Letters to acquaintances are letters you write to people that you know slightly, but who are not close friends. An acquaintance could be a colleague at work but whom you do not interact with on a regular basis, a person you went to school with but know little about him/her, or your Facebook contacts whom you interact with on a minor level. You could write a letter to this person to ask for a favor, invite him/her to a social event, or just pass some information. Although most people would opt for a social media message or text, a well-drafted letter will make the recipient see the seriousness of the matter and feel obliged to return the favor.
The best letters to acquaintances are warm, sweet, and friendly. Begin the letter with a proper salutation, based on your relationship with the recipient. State the purpose of the letter and be clear about what you want from the recipient. If you are asking him/her to do something for you, for instance, mention why you think he/she is the best person to get it done. Make the letter short and only provide the necessary details. Conclude on a positive note.