GUIDELINES

  1. You should quickly send a brief response to a formal invitation. Give attention to detail in that one or two sentence reply. Acceptance letter should copy the format of the invitation letter. For instance, if the sender wrote the message in the center of the page, your response should also be drafted in the middle of the page. Use third person. But if you are using personal stationery that contains your name in the letterhead, use first person "I".
  2. Announce your acceptance and appreciate the host's kindness in inviting you. Then copy the date, time, and location of the event from the invitation letter.
  3. If it is necessary, express your regrets about something at the end.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Bruce and Jill Johnston agree to the gracious invitation of Paul and Pauline Peterson on the occasion of the graduation ceremony of their son Michael on Sunday, the sixteenth of March, at the Rodeo Country Club, 2500 Rodeo Drive

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -