Sample Response Letters

Find inspiration in our curated catalog of response letters. Each sample letter comes with guidelines and advice to help you find the right words.

Response Letters

Response letters are letters written to provide answers or information requested in letters of inquiry. The main purpose of such letters is to satisfy the recipient with an action that fulfills his/her request. A response letter can be used to respond to a query about company's products and services or just to respond to a complaint. It makes the recipient feel valued and helps maintain strong relationships between the parties involved. A response letter also gives you an opportunity to clear up any misunderstandings with the recipient or ask questions. Response letters should be sent promptly, and all issues must be addressed courteously (even those that seem irrelevant).

When writing response letters, it is advisable to keep the message short and to the point, taking into account that the recipient may lack your expertise. Make sure to address the letter to the person who made the inquiry and mention that this is a response to that inquiry. Maintain a positive tone even if the letter contains negative information. Make your response as clear as possible. If you are responding to multiple questions, for instance, consider putting your answers in bullet form. Close by offering to give further assistance.

Sample letter to respond to a complaint but giving adjustments
Sample letter to respond to a complaint on a website error
Sample letter to respond to feedback on delivery packaging
Sample letter to respond to a product inquiry
Sample letter to thank someone for giving a response
Follow up letter after receiving no response to earlier mail
Sample response letter to a complaint while denying liability
Letter responding to a job offer and negotiating better salary
Thank you letter to someone for giving a quick answer
Letter to respond a job offer and negotiate a higher salary
Letter to respond to a job ad and request a interview
Letter to respond to a job offer, negotiating conditions
Respond positively to a negative feedback - letter sample
Respond to a complaint but giving adjustments - letter sample
Respond to a complaint. Sample letter
Response letter for a customer's request for product exchange
Response letter to a complaint while refusing adjustment
Respond a request for resume - cover letter example
Respond to a job offer, negotiating a higher salary. Sample letter
Respond to a job offer, negotiating conditions. Sample letter
Response letter for acquiring an idea from an employee
Respond to a request for your resume. Sample letter #5
Response letter to answer rumors of company closing down
Respond to a request for your resume. Sample letter
Responding to a job advertisement - sample cover letter
Response letter to a job offer, negotiate a better salary
Response to a job rejection letter. Sample letter
Sample cover letter for responding a request for a resume
Responding to an interview request rejection. Sample letter
Sample cover letter for responding to a job advertisement
Sample cover letter to respond a request for resume
Sample letter to acknowledge someone for his promotion
Response to a rejection letter. Sample letter
Follow up letter after receiving no answer to earlier letters
Response to the letter of reprimand
Request a response to a survey or questionnaire. Sample letter
Sample letter to respond to a performance feedback
Example letter to respond to an inquiry about a service