1. Incorporate only the information that the community or organization needs to know,
  2. Acquaint the person by name.
  3. Give a short introduction about the person and mention his or her significant qualifications and qualities,
  4. Include an invitation to the organizer or the community to know better the person.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Alison Jakus is a name you may recognize. She headed up the National Military Spouse Morale and Well-Being Symposium in Washington, D.C. last year. Mrs. Jakus has recently PCSed with her husband, General Jake to Wallaby Air Force Base. She will be joining us in our Officer's Spouse Club and intends to be very involved.

The board will be holding a coffee in her honor this Saturday morning at the home of Colonel and Mrs. Taylor. She will be giving a talk on her experience at winning the Golden Eagle Wife Award in 2007.

Help me in welcoming Mrs. Jakus to our little group. I am sure she will have much to teach us. She has a right heart for mentoring the younger spouses and giving tips for healthy living as a military wife.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Sample introduction letter and invite to meet new member.

Further things to consider when writing introduction letters to team members

Further things to consider when writing introduction letters to team members

Introduction Letters

Introduction letters are letters written to establish contact, outline new products or services or request information. Such letters are used in business communications. They can be to introduce a connection to people you already know or to people you have never met. The primary objective of introduction letters is to introduce yourself, your business, or another person to another party. In any scenario, introduction letters should be readable, concise, and effective in delivering the information you want. Introduction letters are a great networking tool and an effective way to get what you want from people you have not met physically.

One of the most important tips to remember when writing introduction letters is to keep them brief and to the point. First, state who you are and your role, and where necessary, mention how you got the recipient's name. Then, briefly explain the purpose of your letter and what you hope to accomplish - be as clear as you can. Include any other details that you think could be helpful. Establish a personal connection and an appropriate tone of the letter. Conclude with a brief description of how the recipient can get in touch with you.

Letters to Team Members

Letters to team members are letters sent to people belonging to a specific group involved in striving to achieve a common goal. These could be appreciation letters to show gratitude and acknowledgment for the efforts of team members or motivation letters to offer encouragement. Communicating with the people who helped you achieve your goals is one of the most effective ways to strengthen your network and your work relationships. Everyone loves to be appreciated for his/her efforts and encouraged when the going gets tough. The best way to do this is to draft a letter to communicate your feelings.

Letters to team members can be informal as these are people whom you know pretty well. Begin by stating the objective of your letter. Go directly to the point and deliver your message. If you are writing to appreciate the team members' for outstanding performance, recognize the skills they used to achieve that performance. If the letter is meant to give motivation to the team, offer your encouragement assertively and in a sensitive tone. Avoid making negative comments directed to members who seem to be lagging behind. End the letter with a positive remark or a statement of encouragement.

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