GUIDELINES
- Keep it short, conclusive and straightforward. You do not need to add unnecessary details. Also, check "Announce or introduce a new salesperson" and "Announce a new partner."
- Introduce your new employee formally, with his name, the position that he or she is filling in and the date when she or she will officially start.
- Shortly discuss the new employee's educational background and past work experiences. You can add former customers, positions, and special promotions. If possible, explain the new employee's duties.
- Call the rest of your company's employees to a welcome party for the new employee.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It is my pleasure to announce that Billy Parker has been elevated to the position of General Manager of our Los Angeles branch. Billy's responsibilities now include overlooking any and all processes in the department, specifically focusing on the sales, projects, and finance divisions.
I think we shall all be in agreement when I say that we are all proud of Billy. His years of excellence and hard work even beyond his duties have been a great inspiration to us all. His passion for his job and his compassion for each employee have proven him truly worthy of this promotion.
Congratulations, Billy! We are all very proud of you.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample letter announcing promotion of new general manager.
Further things to consider when writing introduction letters to employees
Introduction Letters
Introduction letters are letters written to establish contact, outline new products or services or request information. Such letters are used in business communications. They can be to introduce a connection to people you already know or to people you have never met. The primary objective of introduction letters is to introduce yourself, your business, or another person to another party. In any scenario, introduction letters should be readable, concise, and effective in delivering the information you want. Introduction letters are a great networking tool and an effective way to get what you want from people you have not met physically.
One of the most important tips to remember when writing introduction letters is to keep them brief and to the point. First, state who you are and your role, and where necessary, mention how you got the recipient's name. Then, briefly explain the purpose of your letter and what you hope to accomplish - be as clear as you can. Include any other details that you think could be helpful. Establish a personal connection and an appropriate tone of the letter. Conclude with a brief description of how the recipient can get in touch with you.
Letters to Employees
Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.
All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.
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