Welcome a new employee. Sample letter


  1. After hiring an employee, write this letter to make him or her feel comfortable. It is more than a courtesy letter. It assures the employee that he/she has chosen the right place to work. It also explains the details about the position. You can use an internal memo to convey this information. Also, see "Extend a Job Offer."
  2. Welcome, the employee. Make him or her feel comfortable about the decision to work for you.
  3. State the details about the position. These include job title, duties, supervisor and subordinates, pay, benefits, hours, rules and regulations, sick leaves, etc.
  4. If it seems appropriate, mention the employee's qualities that impressed you and you hired him/her.
  5. Make a positive remark about the reader's work. Offer your help.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

Welcome aboard! We are happy that you have finally decided to join Rainbow Corp. as a Production Planner. We are confident that your expertise and dedication can contribute significantly to the company.

You will have your employee orientation on Friday next week with our human resources personnel. She will discuss with you in detail our organizational chart, the products, and services of the company, employee benefits, and aspects of your job. She will also give you a tour around the office so you would get to know the other employees.

Once again, a warm welcome to you and we hope you have a good "stay."


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -