Letter example to respond to an application for a training

GUIDELINES

  1. When someone asks you to submit your resume, be specific in providing necessary information. Mention the relevant qualifications first and then other information.
  2. Thank the reader for asking for your resume. Mention the position by job title you are applying for and describe your qualifications.
  3. Mention relevant experience in detail. Include specific details, examples and cases. If you are qualified but don't have real job experience, omit this section.
  4. Elaborate how your formal education, training, and experience makes you suitable for this job. Discuss important things like workshops, presentations, research, seminars, courses, etc. helped you.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

This letter is to inform you that we have received your request to be included in the next batch of Professional Development trainees.

First of all, we would like to commend you for your enthusiasm and initiative. We will be more than happy to send you through. Just accomplish the attached application form and send it to us by April 30, 2011. We will then advise you on the process. Ann Oakley will handle all logistical concerns, so make sure you get in touch with her shortly after sending the form.

We wish you the best of luck! We are sure that you will do an excellent job and learn a lot from this experience.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Letter example to respond to an application for a training.

Further things to consider when writing response letters to professionals

Further things to consider when writing response letters to professionals

Response Letters

Response letters are letters written to provide answers or information requested in letters of inquiry. The main purpose of such letters is to satisfy the recipient with an action that fulfills his/her request. A response letter can be used to respond to a query about company's products and services or just to respond to a complaint. It makes the recipient feel valued and helps maintain strong relationships between the parties involved. A response letter also gives you an opportunity to clear up any misunderstandings with the recipient or ask questions. Response letters should be sent promptly, and all issues must be addressed courteously (even those that seem irrelevant).

When writing response letters, it is advisable to keep the message short and to the point, taking into account that the recipient may lack your expertise. Make sure to address the letter to the person who made the inquiry and mention that this is a response to that inquiry. Maintain a positive tone even if the letter contains negative information. Make your response as clear as possible. If you are responding to multiple questions, for instance, consider putting your answers in bullet form. Close by offering to give further assistance.

Letters to Professionals

Letters to professionals are letters sent to people who are engaged and qualified in a profession. The recipients of such letters could be professionals in business and administration, health, information and communication technology, legal issues, science and engineering, teaching, etc. There are many occasions where you may want to write to a professional. For instance, to obtain information, to apply for a job or academic program, to raise a complaint, or just to express your opinion in a coherent manner. In all scenarios, letters to professionals must be well-written and correctly formatted.

When writing to any professional, your letter needs to be focused and concise, so that your point is made clearly, definitively, and politely. State the purpose of your letter in the beginning without veering from the subject. Use a polite and respectful tone even if you are complaining; avoid slang or jargon and any other informal language. Adhere to the standard conventions and format of good formal letter writing and present your letter attractively. Reread your letter to find spots that need grammar and punctuation correction and to make sure that the recipient is addressed properly. Close the letter with your full, formal name and signature.

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