GUIDELINES

  1. Considering that the event is a cheerful activity, the invitation letter must mirror the positive vibe. Clearly indicate to the reader if their presence is required and include those who are invited.
  2. Make use of the invitation to give details about the event such as its date, time, and place. You may also opt to include the name of the other attendees. You can also expound the details about the objectives of the activity: to honor someone, to celebrate the anniversary, to introduce a product or service and others.
  3. Indicate if foods will be served or nor.
  4. Show your joy and ask for a reply on or before a given date.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

Clive Hunter is going to talk about his experiences of working in our industry for the last thirty years. It should be an interesting and informative night, and I am assured that there is going to be many numerous tales about his work. I just hope that I am not in too many of those tales. This talk is to take place in the conference hall on Tuesday evening, June 30, at 8:00 pm. As well as being an excellent chance to learn from someone who has done everything, it will also be an opportunity to meet others in our firm. There will be plenty of refreshments available and if you know of any guests who would like to attend they are very welcome. I would ask that you let Mary know who will be attending the talk by June 16.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Invitation letter to an industry veteran's speech.

Further things to consider when writing invitation letters to professionals

Further things to consider when writing invitation letters to professionals

Invitation Letters

Invitation letters are letters you write to request people to meetings, formal occasions, or events. As the name suggests, the first and primary purpose of invitation letters is to request the presence of the recipient and the second is to confirm that the recipient will be present. Although invitation letters are mostly used to invite people to social events, they can also be used when applying for visas. Depending on the event, these letters can be formal or informal. Regardless, all invitation letters must be sent in advance to give the recipient enough time to respond or plan ahead.

Great invitation letters are brief and easy to understand. Start by introducing yourself and write a sentence or two about the host. Provide the necessary information regarding the event such as the date and time of the event, venue, dress code, how to accept or decline the invitation, etc. Mention some of the activities that would be taking place during the event and which ones the recipient would be taking part in if any. Provide your contact details in case the recipient needs further information. End by expressing anticipation of the recipient's attendance to the event.

Letters to Professionals

Letters to professionals are letters sent to people who are engaged and qualified in a profession. The recipients of such letters could be professionals in business and administration, health, information and communication technology, legal issues, science and engineering, teaching, etc. There are many occasions where you may want to write to a professional. For instance, to obtain information, to apply for a job or academic program, to raise a complaint, or just to express your opinion in a coherent manner. In all scenarios, letters to professionals must be well-written and correctly formatted.

When writing to any professional, your letter needs to be focused and concise, so that your point is made clearly, definitively, and politely. State the purpose of your letter in the beginning without veering from the subject. Use a polite and respectful tone even if you are complaining; avoid slang or jargon and any other informal language. Adhere to the standard conventions and format of good formal letter writing and present your letter attractively. Reread your letter to find spots that need grammar and punctuation correction and to make sure that the recipient is addressed properly. Close the letter with your full, formal name and signature.

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