GUIDELINES
- In general, employers would communicate about your retirement. But you may choose to step down from your service. You could write a letter to let your colleagues know about your future. You could also welcome a new successor to your place and appreciate his arrival.
- Write about your plans after retirement.
- Express your gratitude towards the organization. Also thank your colleagues for their help.
- Mention a positive note about your successor if you know about the person's??s caliber.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It is with a great deal of reluctance that I write this letter, but after many weeks of careful thought, I have had made the difficult decision to retire from the business. The years that I have been associated with the firm have been some of the happiest of my life, and it was not an easy decision to reach.
The company of Hunter and Collins has been in existence now for almost twenty years, and my partner James Collins has helped to make the firm the great success it is. James will continue to run the business, but my position will be taken over by Susan Carter. Susan has been working with us here for some months and has quickly settled in.
My decision was made with the knowledge that James and Susan have the ability and experience to take the business over the next decade. They are some of the most professional individuals that I have had the good fortune to work with, and will be able to help with any legal issues that you may have in the future.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Announcement letter about your own retirement.
Further things to consider when writing announcement letters to management
Announcement Letters
Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.
Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.
Letters to Management
Letters to management are letters written to the personnel or department that controls and makes decisions for a company or organization. These could be job application letters to apply for jobs, complaint letters to raise complaints, inquiry letters to request information, etc. Under all circumstances, all letters written to the management should be formal, contain all the necessary information, and free of grammatical errors. They must also be typed in a legible and professional font. Make sure not to include any sensitive information especially when the letter is not addressed to a specific person.
Before writing letters to management, you need to think about what you want to achieve and exactly who you are writing to. Use proper address and salutation. If you do not have an existing relationship with the recipient, introduce yourself in the first paragraph. Start with the most important information and go directly to the point. Keep it brief. However, if your letter is relatively lengthy, break it into short paragraphs. If there are any attachments, make sure to mention that in the letter and give a brief description of what they are. Finish with an expression of appreciation and give your contact details.
These articles may interest you
