GUIDELINES
- In general, employers would communicate about your retirement. But you may choose to step down from your service. You could write a letter to let your colleagues know about your future. You could also welcome a new successor to your place and appreciate his arrival.
- Write about your plans after retirement.
- Express your gratitude towards the organization. Also thank your colleagues for their help.
- Mention a positive note about your successor if you know about the person's??s caliber.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
It may seem that it has been a long time coming, but my retirement is finally here. On December 22, it will be thirty-three years since the first time I walked through the doors at Carson Corporation. On that date, I will be packing my stuff away for the last time, and leaving my desk behind. After the Christmas holidays are over, James and I will be leaving the state and moving to California. James tells me that fishing is much better there than it is the heart of York.
Susan has been training up as my replacement for the past six months, and I believe that she can take over with little disruption being caused.
The years here have given me many great memories to treasure, and it is the people that have made the years here so enjoyable. I cannot express just how much I will miss everyone, and can assure you that I will keep in touch with you all. Expect to see us around. We will be making frequent returns to York.
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Example letter announcing your own retirement.
Further things to consider when writing announcement letters to employees
Announcement Letters
Announcement letters are letters that notify or give information about a certain occasion, special event, or occurrence that people are required to be aware of. They could be for a concert, a special sale, or even a graduation party. Announcement letters are usually informal and state clearly and concisely what the event/occasion is and what further actions the recipient should take. Announcement letters can be used in many personal and business situations. In personal situations these letters may be used, for instance, to announce a birthday, death, wedding, or graduation. In the business world, such letters may be used to announce a new policy, change in management, financial summaries for investors, grand sale, or actions against a customer due to nonpayment.
Announcement letters should be written in a straightforward manner stating all the necessary facts. Clearly state why you feel the occasion is important. If you are delivering bad news, be optimistic for the future. Bold and highlight the points that need focus so that the content is clear to the reader. Add any information which you think your reader might want to know and do not miss out any important detail. End the letter on a positive note.
Letters to Employees
Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.
All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.
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