GUIDELINES

  1. If something bad happens, write a letter as soon as possible. If you can't take full responsibility, then there is no point in apologizing. Your primary focus should be on the actions to make things right. Don't talk about a "damage plan". A sincere apology and remedial actions can patch up a damaged relationship. It is better to set a meeting and talk face to face. You can also send a handwritten note.
  2. Start your letter with a candid apology.
  3. Your tone should be caring. Acknowledge the reader's frustration. Tell them that you understand their situation.
  4. Express your regret for the mistake you made. Ask the reader to forgive you. If it is alright, talk about the actions you will take to make things right.
  5. End on a positive note or give hope to the reader, if it fits the situation.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I am sorry for the kind of serious distress I might have caused you in the last Saturday's party. In that part, I mistakenly revealed your plan to resign to the people present there. I did not intend to do so, and I realize that it must have hurt you. You are my friend, and I would try to gain your trust again in the long run.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Apology letter sample for revealing a plan by error.

Further things to consider when writing apology letters to friends

Further things to consider when writing apology letters to friends

Apology Letters

Apology letters are letters written to express regret towards a past occurrence or action. Simply put, apology letters are a way of putting down in words how you feel about a negative action and trying to make a positive impact on it. A great apology letter can repair your reputation and strengthen your connections. It might be that you have wronged a client or a customer, a professional situation in the workplace has not turned out as you expected, or you have done something terrible to your friend. You want to say sorry about these situations and salvage your relationship, so an apology letter is the greatest way to do this.

Apology letters should be written and sent immediately after the mistake has happened to show that you truly value your relationship with the other person. Begin the letter by stating how sorry you are, admit that you made a mistake, and take responsibility. Try to solve the issue and give suggestions on how you are going to do this. Assure the other party that the incident will not happen again in the future. Apologize again to the end and close the letter with a positive note.

Letters to Friends

Letters to friends are letters you write to people with whom you have a bond of mutual affection. These letters are like conversations and can be just about anything. They could be thank-you letters to thank your friends, congratulation letters to congratulate them, apology letters to say sorry, condolence letters to comfort the bereaved, etc. You could also write to your friends to share general information such as school and family news, what has been happening in your town, or just tell funny stories. Letters are special and show the other person that you are thinking about him/her. The recipient can keep the letters for years and read them over and over again.

Letters to friends are personal and are usually addressed to specific individuals. Since the recipient is a person with whom you have a close relationship, the salutation is more personal and less formal. Greet the recipient warmly and proceed to stating the reason for your letter. Share some information about yourself. Maintain a polite and friendly tone. End your letter on a note of anticipation to seeing the recipient soon or reading from him/her. You can also add a postscript for something you forgot to say.

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