Apology for incorrect check example letter

GUIDELINES

  1. If something bad happens, write a letter as soon as possible. If you can't take full responsibility, then there is no point in apologizing. Your primary focus should be on the actions to make things right. Don't talk about a "damage plan". A sincere apology and remedial actions can patch up a damaged relationship. It is better to set a meeting and talk face to face. You can also send a handwritten note.
  2. Start your letter with a candid apology.
  3. Your tone should be caring. Acknowledge the reader's frustration. Tell them that you understand their situation.
  4. Express your regret for the mistake you made. Ask the reader to forgive you. If it is alright, talk about the actions you will take to make things right.
  5. End on a positive note or give hope to the reader, if it fits the situation.

SAMPLE LETTER

[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-


Dear [Recipients Name],

I am sorry that I sent you a personal check for the incorrect amount. I was pretty busy at that time when the real mistake occurred. I did not even know about it, till I saw the next month's statement.

Since I am the treasurer, I do know that it was my responsibility to maintain the entire thing, but then mistakes do happen. I tried to rectify, by paying back the amount when I realized this. Even after this if you think, that I need to be replaced, I would understand.

Sincerely,

[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -