Accept an invitation to speak or perform. Sample letter


  1. If someone invites you to an event as a professional, be direct in your response. Express pleasure and avoid any unnecessary expressions of reluctance or modesty. It is also the right time to ask for special equipment or materials you may need.
  2. Accept the invitation with pleasure. Confirm the necessary information like location, time and date.
  3. Discuss the need for any special equipment and other relevant details.
  4. Ask about the interests and attitudes of the audience.
  5. You can also discuss your fee if it's appropriate.
  6. Finally, talk about travel details and lodgings. Confirm all important details.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

I am very pleased to be accepting your invitation to speak at the Coronation Trust Foundation in Granville. I'm very honored to have been chosen.

You have mentioned two topics; the Winter War or 1938 and the Civil War or 1918. I believe that a discussion of the Winter War would be very appropriate given that two recent movies have just depicted scenes from that period of history in two different wants.

My wife and I will be driving to Granville on November 2nd to visit some colleagues at the district university before the Trust Foundation's meeting at 8 pm on November the 3rd. Besides a microphone, the only thing I require is an overhead projector to display some data. Of course, it would also be helpful to know how aware the audience will already be on his topic, and if there will be any members of the audience who have personal family experiences from that place and time?

Thanks so much for your hotel accommodation offer, but since we have family in Granville whom we haven't seen for long we will stay with them as they have offered to have us visit for a few days. Once again thanks for your speaking invitation and I do look forward to meeting the Foundation.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Accept an invitation to speak or perform. Sample letter.

Further things to consider when writing acceptance letters to event organizers

Further things to consider when writing acceptance letters to event organizers

Acceptance Letters

Acceptance letters are a form of written communication exercised by people to accept a proposal or request formally. The purpose of these letters is to acknowledge your acceptance of the request at hand or express your readiness to do something. The simple act of replying in writing demonstrates a bright side of your character to those inviting. Some of the situations you might want to reply with an acceptance letter include admission requests, franchising opportunities and invite to meetings or celebrations. Proposals, job opportunities, privy membership invites, or speaking engagements may also require you to write an acceptance letter.

When writing acceptance letters, you should thank the person at the beginning of the letter and state how happy you are about accepting the proposal. Be sure to write the exact title of the proposal. Mention any needs, to your situation, for example, address and directions to the venue or agreed amount for charitable donations. If you are accepting an employment offer, restate the terms to show the other person you clearly understand them. Keep the letters as brief as possible and straight to the point. Where appropriate, inform the other person what is going to happen next.

Letters to Event Organizers

Letters to event organizers are letters sent to people who arrange and prepare for events. These could be inquiry letters to inquire after event organizing services or thank-you letters to thank event organizers for amazing events. The letters could also be application letters from candidates applying for event organizing positions. Letters to event organizers, especially those thanking them for their services, can make the recipients feel valued and appreciated in a big way. Remember these are people who work long and spend sleepless nights planning and executing every detail related to an event to make it a success. Therefore, just a simple message to say thank you after an excellent event would mean the world to them.

Letters to event organizers could be formal or informal depending on the purpose. If you are writing to request information or to apply for a job position with the event organizing company, then the letter must be formal. However, if you are writing to say thank you for an excellent event, you can be less formal. Regardless, all letters must be professional and must carry only the intended message. Be clear and concise and maintain a polite tone. End positively.

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