Express appreciation to an employee. Sample letter


  1. You should write a letter to appreciate an employee's excellent performance. It can serve two purposes. First, to congratulate or thank an employee's outstanding achievement. Second, to encourage him/her to keep it up. You should sincerely praise the employee. Don't sound pretentious.
  2. Start by congratulating the employee on his/her outstanding work.
  3. Mention the employee's achievement and write about its impact on the company. Inform the reader about an incentive or an award if you are offering one.
  4. End on a positive note by appreciating the employee's efforts. Express your confidence in the reader.


[Senders Name]
[Address line]
[State, ZIP Code]

[Letter Date]

[Recipients Name]
[Address line]
[State, ZIP Code]

[Subject: Normally bold, summarizes the intention of the letter] -Optional-

Dear [Recipients Name],

You had such a significant contribution to the Rainbow Homes project, and we are eternally grateful. The rest of the team and I would like to thank you. We especially appreciated that you always go the extra mile just to accomplish everything before the deadline. The way you motivate your people to give their best is also very remarkable. You lead by example.

Again, thank you so much for your dedication. We sincerely wish you all the best in your future transactions.


[Senders Name]
[Senders Title] -Optional-

[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -

Express appreciation to an employee. Sample letter.

Further things to consider when writing appreciation letters to employees

Further things to consider when writing appreciation letters to employees

Appreciation Letters

Appreciation letters are a professional means of communication to express thanks and gratitude towards people for their good deeds. The main purpose of appreciation letters is to sincerely recognize what people have done for you and their positive impact on your work life. Appreciation letters encourage the recipient to work harder and give better results than before. There are endless instances when you can express your appreciation to other people through a letter. Maybe your mentor has provided you with advice on how to go about a project; your manager has made you new connections or a supervisor has recommended you for a promotion; perhaps a colleague has helped you handle a difficult task. An appreciation letter will be a great way to say thank you.

When writing appreciation letters, make sure to express your gratitude in the beginning for the recipient to understand the intention of your letter. Pinpoint specific actions as well as their direct results. Be sure to include what you are sincerely grateful for and why. Keep your letter professional, polite, and to the point. Try to send the letters as soon as possible, when the events are still fresh in both parties' minds.

Letters to Employees

Letters to employees are letters written to individuals who work for an organization or for another person. If you are an employer or manage a group of employees, the chances are that you will have to write to the employees at some point. It could be an introduction letter to introduce a new product or service to salespersons, a rejection letter to turn down an employee's request for a promotion, or a thank-you letter to thank an employee for his/her hard work. You could also write a termination letter to fire an employee for his/her poor performance. Whatever the reason for your writing, the letter must be formal and professional.

All letters to employees must be addressed with the proper names of the recipients. But if your message is intended for all employees in general, you can address your letter as "To all employees". State the purpose of the letter. Convey your message briefly but clearly, highlighting all the important details. If the issue that you are writing about requires further explanation, make sure to offer your explanation in a way that the recipient can easily understand. Wrap it up with a positive note or a call to action.

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