- This is a formal letter which should be given to only those who really deserve it.
- Acknowledge the deed done by the individual and if necessary, go into a bit of detail regarding the deed.
- End on a positive and thankful note.
[State, ZIP Code]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
We at this moment offer you our deepest thanks for the deeds which you have done last Thursday, January 3, 2007. Your bravery and quick thinking in the field has been a great asset to our troop, and your skills have helped us win that important day.
Again, thank you.
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
A marine corps letter of appreciation. Sample letter.
Further things to consider when writing appreciation letters to volunteers
Appreciation letters are a professional means of communication to express thanks and gratitude towards people for their good deeds. The main purpose of appreciation letters is to sincerely recognize what people have done for you and their positive impact on your work life. Appreciation letters encourage the recipient to work harder and give better results than before. There are endless instances when you can express your appreciation to other people through a letter. Maybe your mentor has provided you with advice on how to go about a project; your manager has made you new connections or a supervisor has recommended you for a promotion; perhaps a colleague has helped you handle a difficult task. An appreciation letter will be a great way to say thank you.
When writing appreciation letters, make sure to express your gratitude in the beginning for the recipient to understand the intention of your letter. Pinpoint specific actions as well as their direct results. Be sure to include what you are sincerely grateful for and why. Keep your letter professional, polite, and to the point. Try to send the letters as soon as possible, when the events are still fresh in both parties' minds.
Letters to Volunteers
Letters to volunteers are letters written to people who freely offer to undertake a task or take part in an enterprise. The recipient of such letters can be any person who wishes to contribute his/her effort, time, or even money for a cause without expecting anything in return. Letters calling for volunteers need to be concise, clear, and to the point. Your letter is unlikely to hold a volunteer's attention if it is six pages long with every detail about the work or event. It is, therefore, advisable to include only the details the recipient needs to decide whether to pitch in or not.
Letters to volunteers should be formal and must follow the normal business letter format. Begin your letter by thanking the recipient for his/her continued support. State the reason you need the recipient's services or contribution and the cause your work will be supporting. If you are running an event, mention what it entails and when it will take place. Describe the kind of commitment you are looking for; whether you just require help for one day or need an ongoing commitment. Provide your contact details and close by thanking the recipient for his/her time.