GUIDELINES
- You can increase the possibilities of having your desire to be accepted if you explain your reason precisely and distinctly. You should be determined but not to the point of being cocky.
- Ask for a special offer or a complimentary product or service.
- Elaborate why you need and why you are worthy of the discount and the complimentary service or product. If you have incurred losses because of the readers' mistake, explain the details of your loss.
- Mention to the reader the exact amount of discount you want and expect.
- Demand for a response.
SAMPLE LETTER
[Address line]
[State, ZIP Code]
[Letter Date]
[Address line]
[State, ZIP Code]
[Subject: Normally bold, summarizes the intention of the letter] -Optional-
Dear [Recipients Name],
Re: Protect our Resources PSP
Where do our children learn how to save our wildlife, our water bodies, and our forests? Not in schools! Sometimes children in school learn something about saving the environment. It is mainly in a non-formal way outside traditional classrooms. Every year, many volunteers for the program Protect Our Resources Program (PSP) work to fill the gap and teach the awareness to students in the region,
The Protect, our Resources PSP, is feeling good while announcing the start of its 15th year of contribution towards making the environmental education available to all the students of California, new York, and Seattle. Thanks to this program, students are given the opportunity to take part in fun learning exercises while they become aware of the environmental issues, they also learn how to save our drinking water resources, our wildlife, our forests and the air we breathe. Also, we are planning to continue this mission of spreading environmental awareness among the youth, but to make it a success we need some help from you!
Protect our Resources PSP is now a day looking for contributions from local people who have a good understanding of the crucial environmental problems and who would also be willing to support us. Your tax-deductible contribution of $55 or more will help us to fund our educational trips and provide learning material to the students that we will teach them some good conservation strategies. Each student you help us educate today will become tomorrow's legislator who will is working to support pure and clean water and air.
We are profoundly grateful for your contribution. Kindly make your payment to Protect our Resources PSP. Attached is an envelope for your ease. Thank you for contributing to promote some environmental awareness! We just need to begin our first summer educational tour, so we would be grateful to receive your gift by April 12.
If you can't send $55 this time, you, please send us just $30, this will put fuel in the bus in which we will take the students for a trip to Conneaut Lake in July!
Sincerely,
[Senders Name]
[Senders Title] -Optional-
[Enclosures: number] - Optional -
cc: [Name of copy recipient] - Optional -
Sample fundraising letter for local environment fund.
Further things to consider when writing fundraising letters to donors
Fundraising Letters
Fundraising letters are letters written to seek financial support for a cause, charity, or other enterprises. Such letters are often geared towards non-profit organizations and churches that are looking for contributions. Fundraising letters should be sent early enough in advance of the event so that the recipient can have enough time to respond to your request. If you know someone who knows the donor personally, include their names or have them sign the letters as making a personal contact may sometimes secure a donation.
Although sending out fundraising letters may seem old-fashioned, if crafted correctly, these letters can be extremely effective. Grab the recipient's attention from the start. Use the recipient's name so that he/she can know that the letter was intended for him/her, and not just some supporter. If he/she has made another donation in the past, thank him/her for it before asking again. Mention what the donation is intended for. Where appropriate, mention some of the past achievements of your organization. Explain the urgent need for the donation and how the recipient can help contribute to it. Tell the recipient how important he/she is to the cause. End by thanking the recipient in advance for his/her support.
Letters to Donors
Letters to donors are letters written to people who have donated something, especially money, voluntarily to a fund or charity. Usually, these are fundraising letters to invite donors to fundraisers or thank-you letters to express gratitude and appreciation for donations. Whatever the reason for your letter, writing to donors maintains a great relationship and can help you secure future funding. This simple gesture shows them that you can be trusted and that you are doing something that is of benefit to the community. It also shows the donors that your cause is worthy of their money and time.
When writing letters to donors, it is important to know the exact message you want to convey. Most letters to donors can be tricky to write, especially those asking for donations. You don't want to write something that the recipient will give a cursory glance and carry to the trash! Grab the recipient's attention from the start. For fundraising letters, clearly state how the donation will be used. If you are writing to thank the recipient for a donation, let him/her know how the donation helped. Be brief and straightforward. End the letter on a positive tone.
These articles may interest you
